Volunteer Office Assistant

Job brief

We are looking for a competent Office Assistant to help with the organization and running of the daily administrative operations of the organization.

What does an office assistant do?

The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently without pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.

Responsibilities

• Organize office and assist associates in ways that optimize procedures

• Answer telephone promptly and provide organization and program information

• Create and update records ensuring accuracy and validity of information

• Schedule and plan meetings and appointments

• Monitor level of supplies and handle shortages

• Resolve office-related malfunctions and respond to requests or issues

• Coordinate with other departments to ensure compliance with established policies

• Maintain trusting relationships with suppliers, customers and colleagues

• Perform receptionist duties when needed

Requirements and skills

• Proven experience as a back-office assistant, office assistant or in another relevant administrative role

• Knowledge of “back-office” computer systems 

• Working knowledge of office equipment

• Thorough understanding of office management procedures

• Excellent organizational and time management skills

• Analytical abilities and aptitude in problem-solving

• Excellent written and verbal communication skills

• Proficiency in MS Office

• Bilingual in Spanish is an asset but it isn't a requirement

• Completion of a successful background check

Start Date Time
Location
42 W 8th Street, Tracy CA 95376