Job brief
We are looking for a competent Office Assistant to help with the organization and running of the daily administrative operations of the organization.
What does an office assistant do?
The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently without pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.
Responsibilities
-
Organize office and assist associates in ways that optimize procedures
-
Answer telephone promptly and provide organization and program information
-
Create and update records ensuring accuracy and validity of information
-
Schedule and plan meetings and appointments
-
Monitor level of supplies and handle shortages
-
Resolve office-related malfunctions and respond to requests or issues
-
Coordinate with other departments to ensure compliance with established policies
-
Maintain trusting relationships with suppliers, customers and colleagues
-
Perform receptionist duties when needed
Requirements and skills
-
Proven experience as a back-office assistant, office assistant or in another relevant administrative role
-
Knowledge of “back-office” computer systems
-
Working knowledge of office equipment
-
Thorough understanding of office management procedures
-
Excellent organizational and time management skills
-
Analytical abilities and aptitude in problem-solving
-
Excellent written and verbal communication skills
-
Proficiency in MS Office
-
Bilingual in Spanish is an asset but it isn't a requirement
-
Completion of a successful background check